Full Internal Operating System for a 50-Person Agency
50-person team across media buying, creative, leadership, compliance, IT, and accounting. Managing campaigns across Canada, UK, and US markets.
What they were dealing with
A rapidly growing performance marketing agency was scaling creative production to 500+ video briefs per month across 23 simultaneous campaigns, but had no centralized system.
Campaign workflows were managed through scattered spreadsheets and Slack threads. 10,000+ creative assets per quarter had no version control. Compliance review was manual, and approved assets regularly got mixed with rejected ones. Meeting decisions disappeared because nobody took consistent notes.
Media buyers couldn't see what offers were available. The creative team had no AI tools. IT tracked requests in their heads. Leadership had no dashboard showing spend or performance. Every department had built its own silo.
The solution
Centralized campaign workflow that replaced scattered spreadsheets with a single system managing briefs, assets, and compliance review across 23 simultaneous campaigns
AI creative tools that let the team generate ad concepts, analyze competitor ads, and check compliance without leaving the platform
Automated meeting intelligence that records every call, generates summaries, and turns action items into tracked tasks
An AI assistant the whole team uses daily through Slack and in-app to find information, get briefings, and take action across the system
Competitor tracking that monitors 132 brands and keeps a searchable database of 72,000+ ads updated automatically
A collaborative workspace where notes, tasks, and documents are linked across campaigns, meetings, and teams
The impact
32
Monthly active users across 7 departments
10,638
Assets under management with full version history
90%
Brief approval throughput across 1,131 briefs
97
Meetings auto-recorded with AI summaries and action items
2,636
AI image generations in 3 months
72,826
Competitor ads tracked across 132 brands
~$12
Per user per month for the entire platform
105 days
From zero to production with 15 integrated modules
Want results like these?
Let's talk about what we can build for your team.